Travel Guidelines for GENERAL ATTENDEES of Working Connections, July 11 - 15, 2011

Participants who live one or more hours away from the event and who complete the full week are eligible to apply for up to $650 in travel reimbursement.
The reimbursement would cover: Lodging; Airfare or Round-Trip Mileage. This year, tolls will not be a reimbursable expense.
NOTE: Mentored College Attendees go HERE

Travel Reimbursement Form

Travel Reimbursement Guidelines

Working Connections 2011 travel reimbursements are available only to approved educators and staff. It is only intended for those that live one or more hours away from the CTC event. You are personally responsible for following these guidelines. Reimbursement requests will not be accepted until after completing the event as well as providing original receipts and completed documentation. Collin College reimbursable expenditures include:

Mileage: The allowable mileage between two points is the shortest route between those two points. Mileage will not be reimbursed above what the state mileage charts allow. Mileage is reimbursed at $ .50 per mile. Mileage reimbursement will be paid to the driver only. In the event someone chooses to drive to a destination versus flying, the college will only reimburse the cheapest fare. For instance, if it is going to cost $150 to fly round trip to San Antonio, and mileage would be $250, you would only be reimbursed the $150.

A print out of your route, using google maps or mapquest, must be submitted with your travel reimbursement request.

NOTE: You will not be reimbursed for tolls.
Hotel:.The hotel charges are reimbursable if the attendee would normally stay in a hotel when taking training at Collin College Preston Ridge Campus. It is up to the individual to book a hotel room.

Airline tickets: The canceled airline ticket or the itinerary/invoice for ticketless flights must be attached to the professional leave form. The canceled ticket must be attached when submitting the final request for travel reimbursement. Again, if you choose to drive when it is cheaper to fly, then you will only be reimbursed for the cheaper fare. Note: Fee for checked bags is allowable but flight insurance is not an allowable expense.

Mode of travel (airline vs. automobile) to the destination should be the mode which provides the lowest total cost to Collin. Mode of transportation from the airport to the conference, training, or event location (taxi, shuttle, rental car) should also be the most economical to Collin.

Reimbursement Checklist:
  • Complete and sign the appropriate travel reimbursement request form
  • Provide original receipts – no copies, no faxes. Please tape all receipts to 8 ½ x 11 paper. DO NOT use staples.
  • If you are requesting mileage, provide a google maps or mapquest

All decisions of the Collin College Business Office regarding travel reimbursements will be final. While individuals are encouraged to be ready to complete their travel reimbursement request on Friday, July 15, 2011, no forms will be accepted after August 5, 2011. Completed travel reimbursement forms along with backup documentation should be mailed to:

Convergence Technology Center/ Collin College/ 9700 Wade Blvd./ Frisco TX 75035

All questions should be directed to Ann Blackman, 972.377.1582

Printable version of these travel reimbursement guidelines: